CellsPer person, a sky tint shows each member's local time of day, dark at night and bright at midday.
midnightmidnight
midday
What the team bar reads
Team bar
default
What do these colours mean?
CellsPer person, the impact this hour has on them, based on the hours they keep. Green = low impact, comfortably in their day; red = high impact, it would cost them sleep or their own time.
low impacthigh impact
neutral
What the team bar reads
Team bar
default
CellsPer person: whether you could reach them that hour. Green = free, amber = awake but outside their working hours, red = a hard conflict. Asleep and busy don't count as reachable. Sleep deepens in the small hours (deep sleep, 1–4am local); time off shows as a leave block, and the hours under it shade red.
freeflexsleepdeep sleepbusy
What the team bar reads
Team bar
default
CellsHow much of the team is working at the same time, from hardly anyone to everyone (see the colour key below). Only people firmly in their working hours count, flex, sleep and busy don't.
hardly anyeveryone
Number3 of 5 means three of the five people in the group are in their working hours that slot. The little bar along the bottom fills up by the same amount.
What the team bar reads
Team bar
default
CellsLeft plain, no status or fairness shading. With the grid quiet, the scanner and your events are the only colour on screen, so they read at full strength. Status still shows in the pill by each person's clock.
What the team bar reads
Team bar
default
Today
0Working0Flex0Busy0Sleep0Day off0Guarded
Today
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Team Overview
Working Now (0)
Starting Soon (0)
Off Hours (0)
Best Meeting Window
--:-- - --:--
Add more team timezonesTrack your distributed team across the world
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2:00 PM - 3:00 PMExcellent
Who can attend:
Settings
Account
UserFree
Free PlanActive
Perfect for individuals coordinating with a few contacts across time zones.
Group members
History retention
Find Times
Fairness tracker (keeps 14 days of history)
Drag-bar scanner & timeline
Share via link (with watermark)
Heatmaps & QR sharing
Calendar integrations
Export your dataDownload a JSON file of the settings, groups, members and fairness history on this device. For a copy of what we hold on our servers, email contact@fairlyremote.com.
Connect your calendar (Google, Outlook, Apple) and chat tools (Slack, Discord, Teams).
Have a gift or promo code?
Enter your code below to unlock premium features, extend your trial, or apply promotional credits.
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Gift codes are 12 characters in three blocks of four.
Danger zone
Permanently delete your account, your events, and your group memberships.
Active subscriptions are cancelled and store purchases revoked.
This cannot be undone.
Preferences
More options
Privacy & Visibility
The starting choice for new events. You can change this on any single event.
Rules set or suggest a visibility for events that match, e.g. hide anything with "doctor" in the title, or mark imported calendar events as Busy. Busy and Private apply straight away; Shared is only suggested and waits for your confirmation.
These two save straight away.
Each group has a privacy ceiling that its admins set. You can always make your own visibility more private, but never more public than the group allows. Select a group to review it.
More options
Notifications
These save straight away.
Choose how you receive notifications
More options
Select which events trigger notifications
Pause notifications during specific hours
Find a time
Try another time? Adjust your criteria below.
Pick who's coming and how long. We rank the times that work for everyone.
Attendees
Everyone:
All attendees selected
Duration
hrsmins
Search within
Optimize For
Or pick a time yourself on the timeline
Set your criteria and the best times will appear here.
Integrations
Calendar Connections
Google Calendar
Not connected
What you're granting Google permission for
Read your free/busy times and event titles, to detect conflicts when scoring meeting times.
Read your Google Tasks (title and due date), to show them as to-do blocks on your timeline. Read-only: we never change your tasks.
Create events on your calendar when you confirm a winning vote or accept a meeting proposal.
Modify or delete events that you originally created through FairlyRemote.
We don't read event descriptions, attachments, or attendee responses. We don't modify or delete events you didn't create through FairlyRemote, and we never create, modify, or delete your Google Tasks. You can disconnect any time. Read more in our privacy policy.
What's in this calendar?
Choose Work and its events only show in your work groups. Choose Personal and they only show in your personal groups. Choose Both and every group sees them.
Default privacy for imported events
Microsoft 365 / Outlook
Not connected
What's in this calendar?
Choose Work and its events only show in your work groups. Choose Personal and they only show in your personal groups. Choose Both and every group sees them.
Default privacy for imported events
How your calendars are shared with your groups
Each group applies its own privacy rules to what it receives from your synced calendars. Use Manage to change a group's settings.
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Apple iCloud Calendar
Not connected
How Apple Calendar connects:
iCloud asks for an app-specific password — a one-off code just for FairlyRemote, never the password you sign in to Apple with.
Your team sees your free/busy times, and titles only when you share an event. Notes and locations are never stored on our server — iCloud sends them with each event, and we discard them straight away. What we store, in full.
Your password is encrypted on our server and is never shared with anyone.
Disconnect any time. That deletes the password from our database. Apple has no way for us to revoke it for you, so also remove it at appleid.apple.com.
Open Sign-In and Security, then App-Specific Passwords.
Choose Generate an app-specific password.
Give it a label you'll recognise later — FairlyRemote works.
Copy the 16-character password Apple shows you, and paste it above.
Default privacy for imported events
What's in this calendar?
Choose Work and its events only show in your work groups. Choose Personal and they only show in your personal groups. Choose Both and every group sees them.
ICS File / Calendar Feed
Works with any calendar that exports .ics
Import a one-time snapshot from any calendar (Fastmail, Proton, FullCalendar exports, Notion, Calendly availability, anything that produces an .ics file or webcal URL). Recurring events use their first occurrence; full RRULE expansion is handled when you connect Google/Outlook/Apple directly.
Upload an .ics file, or paste a public feed URL (webcal:// is accepted).
Messaging
Slack
Not connected
Paste your Slack Incoming Webhook URL
Microsoft Teams
Not connected
Paste your Teams Workflows webhook URL
Daily summary time is UTC.
Discord
Not connected
Server Settings → Integrations → Webhooks → New Webhook → Copy URL
Books this time on everyone's calendar straight away.
How long each bookable appointment is within this window
Attendees
Quick jump
1day selected
--remaining
Requires admin approval
Start
End
Duration1h
hrsmins
0123456789101112131415161718192021222324
10:00 AM - 11:00 AM(1 hour)
Drag to select event time
Fairer Times Found
Ends next day
Your open hours sit behind your row. Meetings can still go on top.
Can’t make a time? , or .
If your booking page is on, people can book in these hours.
Creating event for:Your timezone
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#ff6b6b
Off-hours team meetings build fairness credit. Turn this off for
a personal or external appointment that should hold the slot but
not count against the team.
Who should come?
Members (from your groups)
Required: the time must work for them.Invited: welcome, but the time does not depend on them.
Everyone:
Adjusted from the group
1day selected
--remaining
Requires admin approval
Start
End
Duration1h
hrsmins
Adjusted from the group
0123456789101112131415161718192021222324
10:00 AM - 11:00 AM(1 hour)
or add the time typed above
One time books it. Two or more become a vote. To offer another day, change the date above.
Times offered (0)0 / 8
No times offered yet
Offer one time to schedule it, or several for the group to vote on. Choose each one with the scanner, or type it above.
Vote settings
or set custom deadline
Sync to Google Calendar & OutlookConnect to propose events to others and use collaborative features
Pending Invites
Create Invite Link
Who needs approval to join is set for the whole group under Entry mode in group settings.
Invite Link Created
ABC123
Share this code or the link below
Expires in 7 days
Active Proposals
No active proposals
Team Fairness
Admin View
All teams
Business
0
People who met
0
Meetings
0
Outside someone's hours
How to read this
Outside hours
A meeting that started outside that person's own working hours, as set on their card. Very early or late means before 7 AM or from 9 PM their time.
Low · Modest · Notable · High
The share of meetings that landed outside someone's hours: none, fewer than 1 in 5, 1 to 2 in 5, 2 in 5 or more. Under 3 meetings a read stops at Modest.
Carrying more · Even · Has room
Against an even share of the group's outside-hours meetings: well above it (half as much again, and at least 2), around it, or none at all. Has room means a good pick for the next awkward slot.
Change
This period against the one before it, when your plan keeps both.
What is counted
Meetings recorded for this group. Sample data and imported estimates are left out. A planning aid for rotating inconvenient times, not a performance measure.
People
What to change
Worked out each day from the team's records. Dismiss one once you've acted on it.
Contribution alerts
Checked daily for the last full week. An alert names someone with more than 5 meetings outside their own working hours that week, and at least half as many again as the team's typical member. Admins get a daily email digest. Dismiss an alert once you've rebalanced.
Proposal outcomes
How proposed times went: how many were booked and how long votes took.
Audit trail
Everything that changed in this group: members, events, settings, booking links and proposals. Votes stay anonymous, and an event's title shows only if it was shared in full.
Report delivery
The fairness report (PDF) is emailed to the team owner and to the admins you tick. It names people, so it only goes to owners and admins: to include someone from HR, make them an admin first.
Departments
Used in the HR CSV and the fairness report. A CSV needs a header row with email and department (job title optional); people are matched by email.